Noting and Drafting
Draft and analyse a note, in order to move a proposal for decision making based on the availability of evidence and existing rules and precedents.
Type
Functional
Competency Area
Office Management
Levels
Support note preparation
Identifies the five categories of cases dealt with in Government of India and the approach to each (Ephemeral, Routine-repetitive, Action-in-Correspondence, Problem -solving and Planning and policy cases)
Understand the different forms of communication within the Government of India and the appropriate format for each (official letter, memorandum, circular, notification, proceedings etc.)
Identifies the different components of drafting a communication (file number, name and address of sender, reference, urgency grading etc.)
Understands how to expertly relate information with background, rules and precedents in connection with an issue under examination
Summarises issues raised in the PUC/FR, using a functional approach to noting
Describes decision points in a note in succinct and separate sentences
Interpret proposed decisions in a note
Follows guidelines in writing a note (eg. self contained summary be put up with every file put up to a Minister /senior officers, all paragraphs in the note-sheet should be numbered consecutively for easy reference etc.)
Checks and supplies missing facts on the questions requiring decision in a note
Assists in the drafting of note backgrounds, analyses and suggestions in English and/or Hindi
Discusses the financial and administrative consequences of all options, using data-driven decision points
Interprets implications of proposed decision(s)/alternative(s), keeping in my the applicability of rules and precedents
Practises making justifiable, plausible, practicable, evidence and rule based decision(s)/alternative(s)/interim action(s), as the case may be
Prepare note and/or draft independently
Prepares a note independently, keeping in mind the urgency and level of disposal
Apply and contextualise research insights to decision-making scenarios
Explains the necessity and sufficiency of every word used in an office note, on the basis of their contribution
Reviews the effectiveness of a note and passses on necessary instructions, if it is not satisfactory
Coordinates with relevant channels to seek advice and opinion while preparing a note
Understands proper flagging, referencing and placement of drafts
Analyse implications of a note
Guides others on preparing a note, including preciseness of previous papers, analysis of issues, justifications, etc.
Analyses a note and the decision for applicability, sufficiency of rules, and financial, legal, or other implications
Justifies and applies procedural knowledge and practical understanding to approve and endorse proposals for the next level
Prioritises a zero gap understanding between themselves and channels of submission