Drug Distribution and Inventory Management
Manage the inventory and the distribution of pharmaceutical products to ensure the quality and integrity of product supply
Type
Domain
Competency Area
Drug Compounding and Management
Levels
Assist with the distribution of drugs
Perform distribution of ward stock
Process drug orders in accordance with organisational procedures
Identify appropriate drug handling processes and transportation that may lead to medication errors and product deterioration
Perform rotation of stocks and/or products according to usage
Report low or excessive stock levels to supervisors
Check expiry dates and conditions of products at regular intervals
Perform cycle counts and stock-takes
Assist in handling product recalls by retrieving product distribution data in accordance to organisational procedures
Manage drug distribution processes
Liaise with procurement teams
Procure drugs from alternate sources during out-of-stock situations
Liaise with outpatient clinics and other relevant stakeholders to maintain drug supply
Perform stock top-ups adequately to meet minimum quantity levels
Assist in reviews of par levels
Assist in investigations to explain variance in stock
Conduct final confirmation of stock discrepancies
Submit reports for stock adjustment with accompanying reasons for discrepancy
Maintain adequate supply of drug inventory by monitoring stock movement
Identify and report unusual patterns of drug distribution and utilisation to supervisors
Manage exemption and sample drugs & drug recall processes
Extract dispensing transaction histories, contact patients and collect recalled drugs if required
Label recalled drugs and quarantine properly in accordance with organisational standards and guidelines to prevent misuse of recalled drugs during storage in pharmaceutical stores
Verify batch numbers and expiry dates of recalled drugs
Assist in management of defective drugs
Liaise with procurement teams for replacements of recalled drugs
Refer to pharmacists when dealing with possible situations relating to drug replacements
Assist in reporting the product recall details to regulators or organisation management when necessary
Liaise with prescribers on documentation required for exemption drugs
Supply sample drugs in compliance with prescriptions and drug requisition vouchers
Assist in maintaining sample drug inventories
Review drug distribution systems
Monitor product changes
Set minimum quantity levels for new drugs and products
Conduct periodical audit checks on drug distribution
Review current inventory workflows
Suggest improvements to inventory management